Event Checklist

Event Rental Checklist 📝

1. Essential Items

  • Tables & Seating:
    • Guest tables (round/rectangular)
    • Chairs (standard, White / Black folding)
    • Games (Cornhole Board/ Bolaball Giant etc.)
  • Linens:
    • Tablecloths (size and color)
    • Runners etc.
    • Chair covers
  • Dining & Catering:
    • Plates, bowls, and cutlery
    • Glassware and barware

2. Technical Equipment

  • Audio/Visual:
    • Projectors and screens
    • Sound systems (speakers, microphones)
    • Lighting equipment (spotlights, uplights)
  • Miscellaneous:
    • Registration stations (iPads, kiosks)
    • Extension cords and adapters
    • Wi-Fi hotspots or boosters

3. Decor Elements

  • Decor:
    • Centerpieces
    • Backdrops and draping
    • Arches etc.
  • Signage:
    • Directional signs
    • Branding and banners

4. Outdoor Event Needs

  • Weather Contingencies:
    • Tents and canopies
    • Heaters or fans
    • Flooring (if on grass or uneven ground)
  • Comfort and Amenities:
    • Portable restrooms
    • Waste management (bins and liners)

5. Logistics and Services

  • Setup and Breakdown:
    • Delivery and pickup arrangements
    • On-site assembly services
  • Support:
    • Instructional guides or videos

6. Final Checks

  • Confirm delivery and pickup times
  • Review contract details and policies
  • Verify insurance and damage waivers

Action Steps:

  • Adjust quantities based on your guest list and event layout.
  • Confirm all details with the rental provider at least a week before the event.

By following this checklist, you can streamline your rental process and focus more on enjoying your event! Ready to dive into these details and start planning your rentals? 😊